Best Virtual Conference Platforms & Software in 2025

Why You Need a Virtual Conference Platform

Virtual conferences offer several advantages, especially in today’s world where flexibility and global connectivity are essential. Here are some key reasons why virtual conference platforms are indispensable:

• Global Accessibility: Attendees can join from anywhere in the world, breaking down geographical barriers.
• Cost-Effective: Eliminates travel, venue, and accommodation expenses, making virtual events more affordable.
• Interactive Features: Engage attendees with features like live chat, Q&A sessions, polls, and networking opportunities.
• Data Analytics: Track attendee engagement and event success with detailed analytics.
• Scalability: Platforms can host small meetings or large-scale conferences, offering flexibility as per your event size.

Key Features to Look for in Virtual Conference Platforms

When choosing a virtual conference platform, consider the following features:

• Ease of Use: A user-friendly interface is crucial for a smooth experience for both hosts and attendees.
• Interactive Tools: Chat, Q&A, polls, and networking areas to keep your audience engaged.
• Customization Options: The ability to brand the platform to fit your event’s theme and style.
• Support for Different Media: The ability to stream videos, presentations, and panel discussions with high-quality audio and video.
• Analytics and Reporting: Real-time data on attendee behavior, session participation, and engagement.
• Integration with Other Tools: Integration with platforms like Zoom, Slack, and CRM software can enhance functionality.

Best Virtual Conference Platforms in 2025

Here are some of the best virtual conference platforms in 2025, each offering unique features tailored to different event needs:

1. Zoom Video Webinars

Zoom Video Webinars is one of the most well-known platforms for virtual events and webinars. In 2025, it continues to be a popular choice for both small meetings and large-scale conferences. Its simplicity and robust features make it ideal for businesses of all sizes.

• Features: Screen sharing, breakout rooms, live Q&A, polls, attendee engagement tools, integrations with CRMs.
• Pricing: Starts at $400/year for a basic plan.
• Best For: Small to large conferences, webinars, and corporate events.
• Pros: Easy to use, high-quality video and audio, wide range of integrations.
• Cons: Limited customization options, breakout room management can be complex at scale.

2. Hopin

Hopin is a top-rated virtual conference platform that enables hosts to create highly engaging events. It offers a rich set of features designed for larger, more complex conferences, including multiple session types and robust networking opportunities.

• Features: Virtual stages, expo areas, networking lounges, event scheduling, and real-time chat.
• Pricing: Starts at $999/month.
• Best For: Large-scale events, trade shows, and conferences that need extensive customization and networking.
• Pros: Highly customizable, strong networking features, great for large events.
• Cons: Price can be high for small businesses, complex setup for first-time users.

3. Whova

Whova is known for its comprehensive event management capabilities, combining conference software with event marketing tools. It offers powerful features for attendee engagement, making it an excellent choice for conferences, expos, and trade shows.

• Features: Event scheduling, attendee profiles, networking, live polling, surveys, and gamification.
• Pricing: Starts at $749/event.
• Best For: Hybrid events, expos, and conferences that focus on attendee engagement and networking.
• Pros: Excellent engagement tools, user-friendly interface, mobile app for attendees.
• Cons: Limited live streaming options, higher cost for long-term use.

4. Airmeet

Airmeet is a versatile virtual event platform that offers interactive features such as virtual tables and networking lounges. It's ideal for businesses looking for a more personal event experience.

• Features: Virtual tables, networking lounges, live sessions, event analytics, custom branding.
• Pricing: Starts at $99/month.
• Best For: Networking-focused events, product launches, and interactive meetups.
• Pros: Great for networking, affordable pricing, engaging user interface.
• Cons: Limited advanced features compared to larger platforms like Hopin or Zoom.

5. BigMarker

BigMarker is a robust virtual event platform that offers an all-in-one solution for webinars, conferences, and virtual trade shows. It's suitable for businesses seeking an easy-to-use platform with advanced customization options.

• Features: Webinars, live and on-demand sessions, chat, polls, analytics, custom branding.
• Pricing: Starts at $79/month.
• Best For: Small to medium businesses hosting webinars or virtual conferences.
• Pros: Affordable, customizable, strong webinar features.
• Cons: Limited scalability for very large events, occasional technical glitches.

Comparing the Best Virtual Conference Platforms

Here’s a comparison chart of some of the best virtual conference platforms in 2025:

Conclusion

In 2025, the best virtual conference platforms for your event will depend on your specific needs, such as the size of your audience, the type of interactions you want, and your budget. Zoom Video Webinars remains a reliable choice for many businesses due to its ease of use and robust features. However, if you're hosting a large-scale event with intricate networking requirements, Hopin or Whova might be better options.

For businesses seeking an affordable and networking-focused platform, Airmeet offers an engaging experience at a lower cost. Meanwhile, BigMarker delivers an all-in-one solution for webinars with strong customization options.

By choosing the right virtual conference platform, you can ensure that your event runs smoothly, engages your audience, and delivers valuable results for your business or organization.